Microsoft 365 vs Google Workspace: A Complete 2025 Comparison Guide

In this guide we will be explaining the long going debate on Microsoft 365 vs Google workspace. This will be the only blog you'll be needing to close the debate for once and for all.

Microsoft 365 suite: Microsoft 365 or Office 365 is a suite developed by Microsoft to empower individuals and organizations to be more productive, secure, and team-oriented. Under their productivity suite, popular tools like MS Excel, PowerPoint, Word, OneDrive, etc. are used for different roles and purposes from planning and content writing to team coordination and advanced security compliance.

Google workspace: Google Workspace or G-suite is a cloud-based platform developed by Google with an aim to make workspace more connected, collaborative, and accessible from anywhere and anytime. Under their platform are popular tools like Google Docs, Google Classroom, Google Drive, etc. used for different roles and purposes from e-learning and productivity to cloud management and communication.

Microsoft 365 vs Google Workspace: Plan Comparison

This guide will compare everything about Microsoft 365 vs Google Workspace price, plans, and features. It will provide you with a summary to guide your decision.

Microsoft 365 Business Basic vs Google Workspace Business Starter

Microsoft 365 Standard vs Google Workspace Business Standard

Microsoft 365 Business Premium vs Google Workspace Business Plus

Migration Guide For Google Workspace And Microsoft 365 

Let's explain the step-by-step process of Microsoft 365 Google Workspace migration or how to export data from Google Workspace and Microsoft 365 to other destinations using Google Takeout.

Migration from google workspace to other destinations (using google takeout) 

Step 1: Choose your migration data: Migration data is the data that you will be selecting to migrate from your original platform to the destination platform this can include: E-mail, Contact, Calendar, Google Drive files

Step 2: Choose your migration destination: Migration destination is the destination that you have selected to move your data from Google Workspace.  This can include: Microsoft 365, Proton mail, Zohoo mail, and Custom Server.

Step 3: Prepare for migration: Prepare basic steps like: 

• Creating an account on the destination platform

• Step-up folders for all the data for migration

• Update DNS (can take up to 48 hours).

Step 4: Google Takeout: Google Takeout is a free-to-use service by Google to export data stored with any Google service-related tools or services. In order to migrate the data from Google Take follow the steps:

• Visit the Google Takeout website.

• Select the data and type you want to export for eg. Mail- export format- Mbox, Drive- export in a zip archive, Contact, Other data.

• Choose the data destination you want to export into: OneDrive, Google Drive, Dropbox, and Box.

• Choose data type and size.

• .zip (size: 1GB,2GB,4GB,10GB,50GB)

• .tgz (size: 1GB,2GB,4GB,10GB,50GB)

Step 5: Export data: Select the desired export setting and click on Create export the data will be e-mailed to you accordingly.

Step 6:  Import data: Use either 3rd party application(BitRecover or systools) or in-built backup tools of your destination application accordingly.

Step 7: Verify data: re-verify your data and see if everything you need is there or not, if yes congrats your backup is complete. 

Migration from Microsoft 365 To Other Destinations (Using Bit Recover office 365)

Microsoft 365 is a secure backup and migration tool used to export your data in your chosen format with multiple options to choose from including advanced filter options for data export and selection.

Let's explain step-by-step how to migrate or export data from Microsoft 365 by using BitRecover Office 365 backup tool.

Step 1: Visit and download the Office 365 backup tool.

• Visit BitRecover website and search for the Office 365 Backup Tool.

• Download and install the Office backup wizard on your Windows device.

Step 2: Launch the tool and log in

• Open the tool and enter your email.

• Click login and enter your Microsoft login. 

Step 3: Choose your required mailbox data

• Once logged in the tool will scan and find all the folders from the mailbox.

• Select the folders you want to migrate or back from the sidebar menu.

Step 4: Select the data format and destination

• Select your data format from the “select saving option” to the destination required.

• Select your destination path where you want to save your data in your system.

• After selecting, click on backup to save your data on the destined path on your system.

Step 5:  Import data 

Use either 3rd party application(BitRecover or systools) or in-built backup tools of your destination application accordingly.

Step 6: Verify data

re-verify your data and see if everything you need is there or not, if yes congrats your backup is complete. 

Microsoft 365 vs Google workspace Pros

Microsoft 365 Pros 

• Advanced tools and extra features: the tools in Office 365 are difficult to understand but give you more creative and extra features to upscale your work

• Industry relevant: when it comes to a professional and large organization you will mostly find them using Office 365, not only because of extra features but also because it is one of the oldest company also

• Advanced security capabilities: the security features are top of the class compared to other software offering similar services.

• Adaptable to trends: office 365 offers trending services like Online(web apps) as well as offline(desktop apps) capabilities and integration which helps old professionals not to learn new software based on trends.

• Best suited for: enterprises, large organizations, power users, and IT sectors. 

Google Workspace Pros

• Beginner-friendly: the tools offered by Google Workspace are simple to understand which helps beginners catch on quickly. 

• Advanced collaboration capabilities: when compared to other tools Google Workspace is super quick to load on the web and has team sync capabilities compared to non others.   

• Best suited for: schools, beginners, startups, and remote or web-based teams.

Conclusion

If you are comparing Microsoft 365 vs google workspace, this guide lays it all from pricing, plans to migration guide pros and cons. Microsoft 365 wins in security, flexibility and professional features, while Google workspace is easy to use and provides efficient real time collaboration. Before you switch make sure you have analyzed your and your team needs accordingly